The author observed that many chemical companies, particularly small and medium-sized ones, still face significant challenges in managing their corporate records. Some business leaders neglect or completely disregard the importance of archival work, adopting an indifferent or even irresponsible attitude toward it. This lack of attention leads to poor organization and management of documents. In addition, some file archivists lack professional training, which results in disorganized record-keeping and the accumulation of various types of unstructured files. Financial constraints also play a role, as some companies fail to invest in proper hardware or infrastructure, leaving archives in a state of neglect. In some cases, companies do not collect or organize their files at all, leading to complete chaos in file management and even the loss of critical financial and personnel records. Proper file management is a crucial component of overall corporate governance and reflects the level of internal organization within a company. Effective record-keeping helps prevent unnecessary economic losses and can be vital in legal disputes. For instance, in the case of Shanghai Chemical Research Institute vs. Kunshan Essotop Chemical Co., Ltd. and Jiangsu Huihong International Group Import & Export Suzhou Co., Ltd., the infringement of stable isotope 15N technology trade secrets was successfully addressed because the plaintiff had established a clear confidentiality system and properly archived all technical information as "secret." These well-documented records served as strong legal evidence, leading to a compensation award of 2.3 million yuan in the first trial. Neglecting archival management can lead to serious consequences. Poorly managed files may result in the loss of equipment blueprints, making maintenance difficult and increasing the risk of technical leaks. Incomplete personnel records can create problems during labor disputes, while mismanaged financial files may lead to fraud or financial losses. A notable example is China’s cystine production technology, which once held a leading position globally. However, due to inadequate archival management in some companies, core technologies were leaked, allowing foreign entities to steal these innovations and undermining the competitive edge of Chinese enterprises. To address these issues, chemical companies must prioritize file management by establishing clear systems and ensuring that all documents are collected, organized, and stored according to standard procedures. Moreover, staff training is essential—not only for professional archivists but also for employees in finance, human resources, and technical departments, who should have a basic understanding of document management. They should follow filing protocols diligently and actively cooperate with the archive department. Additionally, companies must invest in necessary infrastructure, such as dedicated archive rooms and filing cabinets, and ensure that hardware conditions are improved to meet safety standards. Measures like fire prevention, water resistance, and theft protection should be implemented to safeguard important records and maintain their integrity over time.

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